The Calendar group schedule makes it easy for you to see the combined schedules of a number of people or resources at a glance.You can create and save multiple group schedules, each showing a group of people or resources.
While viewing a group schedule, you can quickly schedule a meeting with or send e-mail to some or all of the group members. You can get the latest free/busy information for each group member before you schedule a meeting, and you can use AutoPick to find a time that's free for all group members.
The group calendar will by default contain details of all items shown, unless the owner of an item has marked it as private.
In Calendar, on the Actions menu, click View Group Schedules.
To Create a Group Schedule:
- Click New.
- Type a name for the new group schedule, and then click OK.
- Click Add Others and then click Add from Address Book.
- Select the names and then click OK.
To View a Group Schedule:
- Select the group schedule you want to view, and then click Open.
To Delete a Group Schedule:
- Select the group schedule you want to delete, and then click Delete.
To refresh the free/busy data on the calendar, click Options, and then click Refresh Free/Busy.